Meeting-Minutes

Starting in July 2019, OBF Board public meeting minutes can be found in our GitHub repository.

The July 2019 Open Bioinformatics Foundation Public Board Meeting was held in person, as a Birds-of-Feather during the 2nd day lunch period of the 2019 BOSC.

Date, Location and Dial-In

Date and time: July 25, 12:45pm CEST
Venue: Congress Center Basel, Switzerland, in the Dehli Room (ground floor, same room as BOSC)
Dial-In for participating remotely: expired

Agenda

Old business:

1. Approve minutes from March 2018 Public Board Meeting

New business:

1. Term expirations and Elections to the Board ( electronic ballot)
   • Malvika Sharan, running for Board member at-large
   • Karen Cranston’s term as Board member at-large expired in 2018, and she chose not to run for another term.
   • The terms of several current Board members (Hilmar Lapp, Peter Cock, Chris Fields, Nomi Harris) are expiring this year, but are deferred to later this year for re-election.
2. Fiscal sponsor
   • Update on fiscal sponsor situation
   • Revamping the process for OBF’s financial reports
3. OBF Code of Conduct
4. Open floor
   • Opportunities to engage
   • Revisiting vision and mission

Minutes

The meeting minutes are available in the obf-docs Github repository.

Dial-in information

• Dial-in Information: +1-857-216-2939
• PIN: 62534
• http://www.uberconference.com/hlapp

Agenda

Venue: To be held by conference call on March 16, 2018, 11.00am EDT (15:00 UTC, 16:00 CET, 8.00am PDT). Note that at the time of the meeting, the US will have switched already to DST, whereas Europe will not, so the time zone difference is an hour less than it would normally be.
Dial-in Information: +1-857-216-2939 PIN: 62534 http://www.uberconference.com/hlapp

1. Old business
   • Oct 2016 BoD meeting minutes
2. New business
   1. Term expirations and Elections for the Board ( electronic ballot)
      • Bastian Greshake Tzovaras, running for Board member at-large
      • Yo Yehudi, running for Board member at-large
   2. Fiscal sponsor - experiences, lessons, possibilities

Minutes

Attending:

Agenda

Venue: To be held by conference call on Oct 4, 2016, 12.30pm EDT (16:30 UTC, 17:30 BST, 18:30 CEST, 9.30am PDT) 
Dial-in Information: +1-857-216-2939 PIN: 62534 http://www.uberconference.com/hlapp

1. Old business
   • May 2015 BoD meeting minutes
   • Amendments to the 2013 Financial Report
   • 2014 Financial Report
2. New business
   1. Term expirations and Elections for the Board ( electronic ballot)
      • Heather Wiencko, running for election to the Board.
      • Hilmar Lapp, President of the Board. Running for re-election.
      • Peter Cock, Secretary. Running for re-election to the Board and as Treasurer.
      • Chris Fields, Board member at-large. Running for re-election to the Board and as Secretary.
      • Nomi Harris, Board member at-large. Running for re-election.
   2. Proposed changes to the OBF Bylaws: Part 1 and Part 2
   3. Options for and hurdles to generating revenue from selling swag (OBF project-branded merchandise)

Minutes

Etherpad for notes: https://etherpad.wikimedia.org/p/OBF-BoD-Meeting-Oct2016

Agenda

Venue: to be held by conference call on May 12, 2015, 1pm EDT (17:00 UTC, 18:00 BST, 19:00 CEST, 10am PDT) 
Dial-in Information: +1-857-216-2939 PIN: 62534 http://www.uberconference.com/hlapp

1. Old business
   • Nov 2014 BoD meeting minutes
2. New business
   1. Term expirations and Elections for the Board
   2. BOSC 2015: update from the 2015 chairs (Nomi, Peter)
   3. Update on ISCB “Community of Special Interest” (COSI) (Peter)

Minutes

Etherpad for notes: https://etherpad.mozilla.org/OBF-BoD-Meeting-May2015

Attending:

• Directors: Present: Chris Fields (via phone), Hilmar, Chris Dag., Nomi Harris, Peter Cock.
• Guests: Karen Cranston (Board candidate)

Minutes:

Agenda

Venue: to be held by conference call on Nov 18, 2014, 12.30pm EST (17:30 UTC) 
Dial-in Information: +1-857-216-2939 PIN: 62534 http://www.uberconference.com/hlapp

1. Old business
   • Dec 2013 BoD meeting minutes
   • 2013 Financial Report
2. New business
   1. Review of 2014 financials
   2. BOSC 2015: update from the 2015 chairs (Nomi, Peter)
   3. Update on ISCB “Community of Special Interest” (COSI) (Peter)

Minutes

Etherpad for notes: https://etherpad.mozilla.org/OBF-BoD-Meeting-Nov2014

Attending:

• Board Members present: Peter Cock, Chris Dagdigian, Chris Fields, Nomi Harris, Hilmar Lapp, Jason Stajich.
• Board Member regrets: None.
• Guests: None.

Minutes:

Agenda

Venue: to be held by conference call on Dec 12, 2013, 12pm EDT (17:00 UTC) 
Dial-in Number: 1-605-475-5950 (US Midwest) 
Participant Access Code: 279610

1. Old business
   • Apr 2013 BoD meeting minutes
2. New business
   1. Board elections (by secret electronic ballot):
      • Hilmar Lapp, running for a 2nd term as President
      • Peter Cock, running for office of Secretary
      • Nomi Harris, running for a 2nd term on the Board, as at-large member
   2. To the extent available, review of 2013 financials (Hilmar)
   3. BOSC 2014: update from and vote of confidence for the 2014 chairs (Nomi, Peter)
   4. Does OBF and/or BOSC want to be listed as an ISCB “Community of Special Interest” (COSI) along side other SIGs and communities? See NetBio and RegSys examples. (Peter)

Minutes

Attending:

Agenda

Venue: to be held by conference call on April 9, 2013, 1.30pm EDT (17:30 UTC) 
Dial-in Number: 1-605-475-5950 (Midwest) 
Participant Access Code: 279610

1. Old business
   • Nov 2012 BoD meeting minutes
   • Treasurer’s 2012 report (Chris Dagdigian)
2. New business
   1. Administration of O|B|F’s 2013 Google Summer of Code participation (Pjotr Prins)

Minutes

Venue: held by conference call on April 9, 2013, 1.30pm EDT (17:30 UTC)

Attending:

• Directors: Hilmar Lapp, Nomi Harris, Chris Dagdigian, Chris Fields, Peter Cock; Jason Stajich joined for the last 15 minutes.
• Guests: none

Minutes:

Agenda

1. Old business
   • Sep 2012 BoD meeting minutes
2. New business
   1. Election of new Board members. Nominated candidate is Chris Fields.
   2. Review and possibly revamping of the procedure for joining and maintaining the OBF membership
   3. Asset transfer to SPI

Minutes

Venue: held by conference call Nov 13, 2012, 11.30am EST (16:30 UTC)

Attending:

• Directors: Jason Stajich, Nomi Harris, Peter Cock, Hilmar Lapp
• Guests: Scott Markel, Chris Fields

Minutes:

Hilmar called meeting to order at 11:34am EST.

Agenda

1. Old business
   • 2011 December BoD meeting minutes
2. New business
   1. Approval of changes to O|B|F Bylaws

Minutes

Venue: held by WebEx conference with audio bridge through phone (donated by BioTeam), scheduled for Sep 11, 2012, 11.30am EDT (15:30 UTC)

Attending:

• Directors: Hilmar Lapp, Nomi Harris, Chris Dagdigian, Jason Stajich, Peter Cock
• Guests: Scott Markel

Minutes:

Hilmar called meeting to order at 11:38am EDT.

Old business:

• Hilmar moves to approve Dec 11 meeting minutes. Motion approved with unanimous consent.

New business:

i. Approval of changes to O|B|F Bylaws.