Meeting-Minutes

The meeting was held conference call.

Agenda

1. Old business

   • 2010 Financial Report

   • 2011 BoD meeting minutes

2. New business

   1. Treasurer’s 2011 report: File:2011-OBF-Treasurers-Report v1.pdf (Chris Dagdigian)
   2. Elections:
      • Hilmar Lapp, running for office of President
      • Nomi Harris, running for office of Parliamentarian
      • Peter Cock, running for BoD member-at-large
   3. Alternative procedure(s) for elections (Jason Stajich)

Minutes

Venue: held by conference call, scheduled for Dec 13, 11am EST (16:00 UTC) (originally scheduled for 12pm EST, by mistake started 1 hour earlier)

Agenda

1. Old business

   • 2010 BoD meeting minutes

   • 2010 Financial Report

2. Action items from the 2010 meeting

3. New business

   1. BOSC
      • BOSC 2011 (Nomi) - held with ISMB2011 in Vienna, Austria
        • Money spent/made, attendee number, any other feedback
      • BOSC 2012 - with ISMB 2012 in Long Beach, CA
        • 2012 Organizing Committee chair
        • Plans for the conference
   2. Google Summer of Code
      • Org admin’s summary report (Rob Buels)
   3. Treasurer’s 2011 report: File:2011-OBF-Treasurers-Report v1.pdf (Chris Dagdigian)
   4. BoD membership and succession.
      • Nominations: Peter Cock
      • Plan to elect new BoD members and rotate officers.
   5. Additional topics proposed by community
      • How to become an affiliate project? (Alan R Williams)
      • BioSmalltalk as an OBF member project? (Hernán Morales)
      • CloudBiolinux as an OBF member project? (Pjotr Prins, Brad Chapman)
      • OBF Europe and Asia (Steffen Möller), branch organisations for tax free donations from the public or industry. Possibly in conjunction with Debian’s Software in the Public Interest setup.
      • OBF holding copyright as a community organization using the Apache model for licensing (Jean Peccoud)

Minutes from the meeting

Venue: held by conference call, scheduled for Nov 8, 2011, 11am EST (16:00 UTC).

Agenda

1. Old business
   • 2009 BoD meeting minutes
2. New business
   1. BOSC
      • BOSC 2010 (Kam) - held with ISMB2010 in Boston, MA, USA
        • Money spent/made attendee number, any other feedback
      • BOSC 2011 - with ISMB 2011 Vienna, Austria
        • 2011 Organizing Committee chairs
        • Plans for the conference
   2. Treasurer’s 2010 report (ChrisD)
      • 2010 Financial report
   3. BoD membership and succession.
      • Kam Dahlquist is resigning from the BoD. Jason Stajich wants to resign in the near future, too.
      • Nominations
      • Plan to elect new BoD members and rotate officers.
   4. OBF Hardware & Sysadmin report (JasonS and ChrisD)
      • Domain name registrar and registration payment
   5. Additional topics proposed by community

Minutes from the meeting

Venue: held by conference call, scheduled for 5pm EDT (21:00 UTC).

Agenda

1. Old business
   • 2008 BoD meeting minutes
2. New business
   1. BOSC
      • BOSC 2009 (Kam)
        • Money spent/made attendee number, any other feedback
      • BOSC 2010 - held with ISMB2010 in Boston, MA, USA
   2. Treasurer’s 2009 report (ChrisD)
      • 2009 Financial report
   3. BoD membership and succession.
      • Nomination of Nomi Harris for election to the BoD
      • Need plan to elect new BoD members and rotate officers.
   4. OBF Hardware & Sysadmin report (JasonS and ChrisD)
      • Domain names currently registered, upcoming expirations, newly purchased names
      • Proposal to purchase new hardware - 2009 hardware purchase proposal
      • Proposal to purchase box for upstream SPAM filtering
      • System Administration status & coverage report (who, what, issues, future)
      • Consider possibility of moving code mirroring to public (code.google.com; etc) mailling lists to googlegroups?
   5. Hackathons 2010 (Tokyo hackathon in Feb 2010) will involve some OBF projects/developers
   6. Additional topics proposed by community

Minutes from the meeting

Venue: held by conference call, scheduled for 4pm EST (21:00 UTC).

Note: this is preliminary and needs some editing.

OBF Business Meeting at BOSC 2009

• Location: Rica Talk Hotel, Restaurant 2nd floor
• Present:
  • current BoD members: Hilmar Lapp, Kam Dahlquist
  • Guests:

Called meeting to order at 7.05pm.

• Explained business meeting purpose and distinction to conference call that will make decisions
• Introductions: Hilmar, Kam, everyone else around the table (see guests)

Discussion:

• OBF does a very good job in servicing its member project
• could look at open source projects more globally; specifically could come up with an open source policy statement that is global
• Kam: in agreement, we are overdue with coming up with a broader vision statement
  • should maybe open this up and do it in an open and transparent manner
• Location of incorporation issue
  • Has not been pursued further since the last conference call.
  • Issue of being under US export restrictions, and the open question of whether we can legally accept membership applications from citizens of countries under US trade sanctions.
  • Incorporating in Canada would be an option. Generally, need to look carefully at the local laws as to what they permit in terms of transferring funds.
• Open-source hosting portals: what are the benefits of the various sites?
  • Github: very much focused on the code, working with other people.
  • SourceForge: temporary inaccessibility problems and interface changes can be nasty, especially for web hosting. They also
• Shouldn’t OBF take a more outspoken role in software development best practices, patterns, and standards?
  • OBF history has provided a forum for such practice recommendations to be promulgated and to foster the community to converge among common practices, but has otherwise remained neutral.
  • Is that maybe a role the member projects could fill out? For example, EMBOSS or Biojava have done this in their communities.
  • Some mistakes are often repeated. Maybe create a repository of organizational knowledge about practices that have proven efficient, and anti-patterns.
  • What makes a project an Open Bio project? Could formalize some recommendations based on empirical experiences and lessons learned.
  • We may be easily duplicating efforts - there are many other organizations and fields defining design patterns and recommended practices.
  • There are still many new people coming into Bioinformatics that come from a different background. They shouldn’t have to learn by the hard way how not to do things.
    • Once people are into it they really need to make the first step of looking beyond their own little sphere themselves.
    • However, training and education needs to be built into the undergrad and graduate curricula.
    • Can and should the OBF play a role in this, for example by compiling and providing resources, information, and tutorial material?
    • ISCB actually has an education committee, and it takes simply showing up to participate. Members come from any different perspectives and backgrounds. A subgroup (which seems invitation-only) is working on
    • Should OBF maybe initiate an open resource (as opposed to a purchased book) for education and training? Really needs a critical mass of people to push it forward.
    • OBF could provide a coordination or point of contact or counselor role to help potential authors retain copyright when they publish a book.
  • caBIG infratructure increasingly mature and required to be built upon or in a compliant way by NIH grant applicants.
  • Everyone reinventing the wheel continues to be an issue. Need to reach local partnerships between faculty members to break down further the “do it on our own attitude).
  • caBIG had to dole out money for “early adopters”.
  • Biologists can be highly biased purely due to the application domain.
• People may have odd preconceptions to open-source projects solely because they haven’t looked at the supporting community yet.
• Bioinformaticists often are trying to solve a specific problem, only to move on to something else immediately afterwards.
• BOSC conference:
  • Should keep requiring abstract submissions (rather than just title, for example), but should not require full papers to remain sufficiently inclusive.
  • Tutorials could be held in a session concurrent with the main ISMB conference.
    • These parallel tracks are separate submissions to ISCB. Lonnie and Peter volunteer to work out a proposal for 2010.
• OBF remit: Should keep existing, support its member projects, and promote open-source software among biologists.
• Conference proceedings:
  • Open source software work

Scheduled for Nov 19, 12:30 - 2PM PST via Conference call. Please email board@open-bio.org to receive call-in information so we will know how many callers there will be.

Agenda

Old Business

1. Approve minutes from BOSC 2008 Meeting

New Business

1. To vote on a new member to the board, Kam Dahlquist
2. Discuss leadership changes and plan how Board membership will be expanded in the next year
3. BOSC 2009: planning is underway by BOSC committee, will discuss any input needed by BoD
4. Treasurer’s financial report from summer 2008, with accounts updated to be current for
5. Any purchase or server hosting decisions
   • I put some thoughts regarding the OSC hosting offer on my talk page: User:Dag – Dag 20:34, 19 November 2008 (UTC)

Minutes

Venue: held by conference call, starting 12.30pm Pacific Time (US).

Agenda

• Old Business
  1. Approval of minutes from 2007
• New Business
  1. Current Board
     • Confirm past term expirations of those who did not run again for the Board.
     • What to do about the Secretary seat?
     • Some of the items on the agenda here need a legitimate vote by the Board (with prior notification and quorum satisfied). Should plan for a (presumably virtual) voting Board meeting soon afterwards.
     • How can we better ensure quorum?
  2. Voting on the board appointments
     • Kam Dalhquist has already served as a major organizer for BOSC and is interested in helping lead the OBF to achieve more outreach and education.
     • Darin London has served as BOSC chair for the past 4 years
     • Strengthen connection with O|B|J
     • Procedure for appointment of additional BOD members
  3. Financial report (Treasurer)
     • Account standing, reserves
     • 501(c)3 accounting and filing status
     • Sponsorship accounting
  4. BOSC
     • Short 2007 report (attendance, talk highlights)
     • BOSC 2008 summary (attendance, talk hightlights)
     • Should BOSC 2009 to be held in conjuction with ISMB2009?
     • Possibilities for including submitted papers for a publication.
  5. OBF Membership accounting and drive to register more members
     • Membership forms physical records
     • Members who are citizens of trade-restricted countries - legal advice, file for exemption?
     • Form doesn’t give date, need to amend
  6. OBF future directions
  7. Review of By-Laws (Parliamentarian)
     • 10-days prior notice of Board meeting requirement: need to change or have a standing Board meeting (BoF) on day 1 or 2 of BOSC
     • Not clear who elects officers - members may, but not a requirement, Directors can elect officers too. Leave as is or change?

Minutes

Location: Radisson Harbourfront, 5th floor poolside, July 18, 2008

Venue: Cafe Prückl, Vienna
Date: 7/21/2007, 5.30pm
Attending: Jason Stajich (OBF President), Hilmar Lapp (OBF Parliamentarian), Darin London, Kam Dahlquist

BOSC

• Had 94 attendees registered specifically for BOSC as of July 9th
• Do we have an audience? Is there a niche that BOSC continues to fill? The numbers seem to speak a clear voice.
• Show-and-tell was received positively, but didn’t play as big a role anymore
• Want to continue running the conference
• Venue:
  • Seems much favorable to associate with an existing major event
  • One model could be to associate with different events on an alternating basis, such as IMSB every other year and a different conference every other year
• Need a new Organizing Committee, several people volunteered to help organizing
  • Committee should decide on sessions, timetable, outreach venues
  • Session chairs who are also charged to identify the most desirable speakers
  • Should have budget to reimburse travel for key speakers who otherwise wouldn’t be able to come
  • Need to look into venue and procedure for publishing the talks
  • Include a hackathon?

Action items:

Venue: Renaissance Center in Detroit, on the first floor next to the Starbucks. 
Date: June 23, 2005, 16:15.

Call to order:

• Board members present: Chris, Hilmar, Ewan, Andrew
• Others: Jason Stajich

Chris / Treasurer’s Report

• Review of the accounts / passing the statements around
• Summary of response to the fraud attempt
• Request to activate the debit card. Granted.
• The account got a $9,000 deposit but we don’t know who it comes from. Chris will investigate.
• We have not yet received our money from the Glasgow BOSC. Chris will follow up on that.
• Chris will pull the current credit report for Open Bio.
• Develop a succession / “hit by the bus” plan for hardware and people. Eg, can we get access to the account if Chris decides to be a beach bum in the S. Pacific?
• We did not pay Delaware to renew our corporate registration. Chris will look into getting the right person to fix that and pay any penalties.
• Some discussion about letting Chris make minor (<$1,000) payments without a counter-signature. Hilmar pointed out that’s in the new bylaws

New Bylaws, Membership

Hilmar presentation of the new OBF bylaws. We reviewed it and made comments. Some time later he finished.

August 2, 2002

Edmonton, Alberta, Canada

Call to order

Board members present: Hilmar, Chris, Ewan, Steven, Andrew

Recognition of observers (about 21)

This meeting was open to the the public. I don’t know all of the people who commented, hence the question marks.

Review of schedule by Ewan

Steven - asked about money owed us from Hidelberg meeting
Chris - says it’s about 20-30 commercial people
Decided to follow up on that money - assigned to Chris (AI)
Steven - asked about audit
Chris, financials Jan. to Jan. year; report out next year
Action item: Chris to find an accountant to audit